Data Storage Management - Data Archiving Best Practices

Posted by Mark Teter, Chief Technology Officer
August 11, 2011

As companies explore their data storage management options, they need to be able to effectively apply data archiving methodologies—not just moving data entirely offline, but possibly to a more cost effective online media. And certainly, companies need a better understanding of what data they have and where it’s best located.

Here are 5 data archiving best practices for better data storage management…

1. Leverage data storage management tools to improve budgeting and long-term planning. Establishing a baseline of your current data storage management environment is a good first step. By identifying and classifying various data pools inside your organization, you’ll have a better understanding of your archiving requirements. Storage resource management (SRM) tools will help you get a more accurate snapshot of your infrastructure and establish trends and statistics to identify data usage patterns.

2. Implement an email archiving strategy to save on backup costs and avoid legal trouble. Your company can save as much as 50 percent on backup costs with an archiving strategy in place. Although you may face legal requirements for email storage, storing email on your corporate server affects its performance over time and creates hassles in the event of a server disaster.

3. Implement Information Lifecycle Management (ILM) to help prioritize and store data according to its value. I could write an entire blog on this (and I probably will), but ILM will help you determine what data is most important, which will help you design a roadmap for where, and on what media, your data should be stored.

4. Ensure your data has the proper privacy controls to protect both the data and your privacy. We’ve all seen the headlines of one data breach after another. Most of them are avoidable, mainly because data breaches caused by human error. Laying out a process for handling data and encryption keys—including the creation, distribution, deployment storage, transmission and destruction of the keys—is an important best practice.

5. Establish a data retention policy that spells out how to categorize data and the retention period for each category. Set minimum and maximum retention periods for each category and address the disposal process. Educate employees on your policy and enforce it.

These data archiving tips and best practices can help you establish a data storage management program that can help you effectively trim down your essential data and the costs associated with the archiving of that data.

About Mark Teter Before he retired from ASG in 2013, Mark Teter was Chief Technology Officer (CTO) and the author of 'Paradigm Shift: Seven Keys of Highly successful Linux and Open Source Adoptions.' As CTO, Mark regularly advised IT organizations, vendors, and government agencies, and he frequently conducted seminars and training programs.

Filed Under: Storage

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